Administrative Specialist III - Assistant to the College President

Ozarka College in Melbourne is seeking qualified applicants for a full time position of Administrative Specialist III in the Office of the President. The Administrative Specialist III, acting under the direction of the President, will provide support with office management, accurate record keeping, organization, reporting, and other duties as assigned.  This position requires attention to detail, high energy, and willingness to accept responsibility.

Primary Responsibilities:

• Schedule, maintain and coordinate meetings of the President, Board of Trustees, Administrative Council, and President’s Consultation Council.
• Assist with the preparation, assembly and distribution of the Board of Trustees agenda, and the preparation and distribution of other meeting notices and agendas.
• Greet and direct students, staff, and visitors.
• Offer information and make referrals to appropriate staff.
• Process incoming and outgoing mail and correspondence.
• Provide clerical assistance to the President upon request.
• Assist in purchasing office supplies and completing purchase orders.
• Maintain departmental files.
• Answer telephone and provide information to callers.
• Schedule President’s Office conference room.
• Assist with special events upon request.
• Assist in taking minutes of meetings.
• Perform related responsibilities as required or assigned.

Minimum Qualifications:

• The formal education equivalent of an associate degree.
• Preference given to candidates with a bachelor degree or commensurate experience.
• Strong computer skills – Microsoft Word, Excel and Outlook.
• Outstanding human relations and interpersonal skills.
• Friendly/welcoming personality.
• Professional demeanor and appearance. 

Deadline for submitting applications is Friday, October 7, 2016 or when an acceptable candidate has been selected.  To apply, submit a detailed letter of application, an Ozarka College application, resume, and three professional references to:

Ozarka College Application